Toadally Easy AI

Prompts

A prompt with a job.

These are the prompts I teach. Fill in the blanks. Practice on sample data or your own non-client draft. Use only the AI tool your firm has approved.

How to use them

  1. Use only tools your firm has approved, on your work account.
  2. Replace the words in brackets.
  3. Practice with sample data or a draft that has no client names or numbers.
  4. Check every output: facts, numbers, names, and tone. AI drafts. You decide.
  5. Save the prompts that work.

Client-facing writing may still need your firm’s own review. Where a prompt touches advice, marketing, or client data, your compliance officer confirms it. This is training, not legal, compliance, tax, or investment advice.

The First Five

These five are taught in every session. The short card is below. The fill-in versions are in the library.

1. Rewrite this email

Rewrite this email to be clearer and warmer. Keep the facts. Ask if anything’s unclear.

Full version: warmer client email.

2. Summarize this

Summarize this in 5 bullets for a busy partner. Don’t invent facts.

A longer version for a public article: summarize for a partner.

3. Turn my rough notes

Turn my rough notes into a checklist / agenda with owners and dates only if stated.

Full version: meeting notes into a recap.

4. Ask me 5 questions

Ask me 5 questions before you write — then draft a plain-English explainer.

Full version: plain-English explainer.

5. Act as a skeptical reviewer

Act as a skeptical reviewer — list unclear claims, missing info, and tone risks.

Full version: skeptical reviewer.

Fifty prompts, by role

Open one and copy it. The examples name fictional people on purpose.

Advisor

1. Warmer client email rewrite
Rewrite the email below to be clearer and warmer. Audience: [CLIENT_OR_PROSPECT_ROLE]. Keep all facts identical. Target length: [N] words. Tone: professional and friendly. Ask me clarifying questions if anything is ambiguous.
EMAIL:
[PASTE_DRAFT]

Try it with fake data. A long-time client, about 150 words. Paste a clumsy draft you wrote yourself, with the name and any numbers taken out.

Check it: Names, dates, requests unchanged; no new offers invented; tone not overly casual.

2. Meeting notes → client recap draft
Using ONLY the notes below, create: (1) 5-bullet summary, (2) action items with owners/dates only if stated (else TBD), (3) a draft follow-up email with [PLACEHOLDERS] for any missing facts. Do not invent account values or recommendations.
NOTES:
[PASTE_NOTES]

Try it with fake data. A few rough bullets you invent: who met, what was discussed, and one next step. No real client.

Check it: No invented deadlines; email clearly marked DRAFT; placeholders visible.

3. Annual review agenda
Draft a [DURATION]-minute annual review agenda for a fictional client profile. Use only provided facts. Leave dollar amounts and recommendations as [BRACKETS]. Include prep checklist for the advisor.
PROFILE:
[PASTE_PROFILE]

Try it with fake data. Jordan & Avery Nguyen fictional profile; 45 minutes.

Check it: No fabricated performance; compliance-sensitive topics flagged for human review.

4. Plain-English explainer (questions first)
I need a plain-English explainer about [TOPIC] for [AUDIENCE]. Before drafting, ask me 5 clarifying questions. After I answer, write at a [GRADE_LEVEL] reading level in [LENGTH]. Label anything that is general education vs. something that would need personalized advice from a human professional. Do not invent rules or figures.

Try it with fake data. TOPIC=required minimum distributions (general education); AUDIENCE=busy client who likes plain English; GRADE_LEVEL=8th; LENGTH=250 words.

Check it: Not personalized advice; facts verified by advisor; firm policy on educational content — compliance officer to confirm.

5. Skeptical reviewer on draft letter
Act as a careful, skeptical reviewer. List: unclear claims, missing information, tone risks, and anything that sounds like a guarantee or advice beyond the draft's intent. Do not rewrite yet — critique only.
DRAFT:
[PASTE]

Try it with fake data. Sample renewal/thanks letter with one vague promise.

Check it: Human decides which critiques to accept; no client data in paste.

6. CRM note cleaner
Turn these rough advisor notes into a clean CRM note with sections: Summary, Client goals mentioned, Open items, Next step. Use only information present. Mark unknowns as Unknown.
NOTES:
[PASTE]

Try it with fake data. Rough bullets about Nguyen household fictional review.

Check it: No invented goals; suitable for firm CRM field lengths.

7. Internal prep brief before tough conversation
Help me prepare for a conversation about [TOPIC] with [ROLE]. Ask me 5 questions first. Then provide: talking points, questions to ask them, and phrases to avoid. This is preparation for a human conversation — not advice to the client.

Try it with fake data. TOPIC=timeline for paperwork; ROLE=fictional prospect Casey Brooks.

Check it: No manipulative scripts; stays factual.

8. Compare two explainer drafts
Compare Draft A and Draft B for clarity, warmth, and risk of overclaiming. Recommend which to use as a base and what to edit. Do not invent new content.
DRAFT A:
[A]
DRAFT B:
[B]

Try it with fake data. Two short educational blurbs on the same fictional topic.

Check it: Recommendation is editorial, not product endorsement.

9. Action list from voicemail transcript (sample)
From this transcript, extract requests, deadlines (only if spoken), and questions. Output a checklist. Do not guess unspoken details.
TRANSCRIPT:
[PASTE]

Try it with fake data. Fake voicemail: "Hi Alex, it's Sam Patel… need the form by next Friday if possible…"

Check it: Names correct; "next Friday" not converted to a calendar date unless provided.

10. Team huddle agenda builder
Create a 20-minute team huddle agenda from these priorities. Include timeboxes and an owner column. Priorities:
[LIST]

Try it with fake data. Reviews due, prospect follow-ups, ops checklist update.

Check it: Internal only; no client PII.

11. Thank-you note after review meeting
Draft a short thank-you email after an annual review. Tone: [TONE]. Include: thanks, 2–3 topics we covered as [TOPICS], and clear next steps as [NEXT_STEPS]. Leave any personal financial details as placeholders.

Try it with fake data. TONE=warm professional; TOPICS=goals check-in, paperwork, scheduling; NEXT_STEPS=send summary by Friday.

Check it: No performance claims; placeholders for anything firm-specific.

12. Questions to ask compliance (AI use)
Turn my rough concerns into a clear list of questions for our compliance officer about using AI for [USE_CASE]. Do not answer the policy questions — just organize them.
CONCERNS:
[LIST]

Try it with fake data. USE_CASE=drafting client emails; concerns about what data is allowed.

Check it: Output is questions only; answers are for compliance officer to confirm.

Accounting and bookkeeping

13. Engagement expectations email
Rewrite this engagement/onboarding email to be clearer and friendlier while remaining professional. Keep all factual requirements. Flag any sentence that sounds like legal advice for human review.
DRAFT:
[PASTE]

Try it with fake data. Clunky "documents we need" email for fictional client.

Check it: Deadlines accurate; no new legal promises.

14. Documents-needed checklist
Create a client-facing checklist titled [TITLE] from this internal list. Plain English. Group by category. Add a note that the list may change after review by our team.
INTERNAL LIST:
[LIST]

Try it with fake data. ID, prior year return, bank statements sample list.

Check it: No overbroad demands invented; human reviews before send.

15. Summarize public tax article for partner
Summarize this PUBLIC article in 5 bullets for a busy partner. Then list 3 questions we should verify with primary sources. Do not invent citations.
ARTICLE TEXT:
[PASTE_PUBLIC]

Try it with fake data. Public IRS page excerpt or news blurb (user pastes public text).

Check it: Every bullet traceable; verification questions retained.

16. Explain a spreadsheet to a client (non-advice)
Explain what this spreadsheet shows in plain English for a non-expert. Ask me 5 questions first about what "done" means. Do not provide tax or accounting advice — describe structure and fields only.
COLUMNS/DESCRIPTION:
[PASTE]

Try it with fake data. Invent column names such as Invoice, Amount, and Status. Do not paste a real report.

Check it: No advice; formulas labeled unverified if proposed later.

17. Status update email (project)
Draft a status update email about [PROJECT] to [AUDIENCE]. Include completed items [DONE], in-progress [WIP], blockers [BLOCKERS], and ask [ASK]. Tone: calm and clear. No guarantees of outcomes.

Try it with fake data. PROJECT=fictional books cleanup; AUDIENCE=business owner client.

Check it: Dates realistic vs input; no invented completion claims.

18. Internal procedure → numbered checklist
Turn this procedure narrative into a numbered checklist an admin can follow. Note any missing steps as questions back to me.
PROCEDURE:
[PASTE]

Try it with fake data. How we onboard a new bookkeeping client (fictional).

Check it: Questions captured; no silent assumptions.

19. Meeting notes → task list for firm
From these internal meeting notes, produce tasks with owners and due dates only when stated. Add a "Decisions" section.
NOTES:
[PASTE]

Try it with fake data. Partner meeting notes sample.

Check it: TBD for missing dates.

20. Skeptical review of client email draft
Critique this draft for clarity, missing attachments mentioned, tone, and anything that could be read as a guarantee. Critique only first.
DRAFT:
[PASTE]

Try it with fake data. Draft requesting missing 1099s (fictional).

Check it: Human edits after critique.

21. FAQ → "what to expect" handout
Turn this FAQ into a one-page "What to expect working with us" handout. Friendly, accurate, no promises not in the source. Flag risky lines.
FAQ:
[PASTE]

Try it with fake data. A short fake FAQ: office hours, and how a client sends documents.

Check it: Compliance/marketing review before publishing — officer to confirm.

22. Propose formula (unverified label)
Suggest a spreadsheet formula for [GOAL] given columns [COLUMNS]. Label the suggestion UNVERIFIED — user must test on sample rows. Explain in one sentence what it does. Do not claim tax correctness.

Try it with fake data. GOAL=sum of AmountUSD where Status=Open; COLUMNS from sample.

Check it: Test on known numbers before use.

23. Rewrite late-document reminder
Rewrite this reminder to be firm but kind. Keep the deadline [DEADLINE] and document list [LIST]. Offer a clear way to ask for help.
DRAFT:
[PASTE]

Try it with fake data. DEADLINE=April 2, 2026 (sample); LIST=W-2s, 1099s (sample).

Check it: Deadline unchanged; tone respectful.

24. Partner briefing: week priorities
Create a half-page partner briefing from these bullets: priorities, risks, asks. Max 200 words. No client names if not provided.
BULLETS:
[LIST]

Try it with fake data. Busy-season staffing, software renewal, training interest.

Check it: Internal; no confidential client details.

Insurance

25. Renewal explainer email
Draft a renewal explainer email for a policyholder using ONLY the change bullets provided. Do not add coverage advice. Invite them to call with questions. Tone: clear and calm.
CHANGES:
[BULLETS]
OTHER FACTS:
[FACTS]

Try it with fake data. Fictional Morgan Ellis homeowners; deductible sample change.

Check it: No advice; changes match bullets; compliance review before real send.

26. Coverage comparison table (from provided text)
Create a comparison table from the two descriptions below. Columns: Topic | Option A | Option B. Do not invent differences. Add a row "Needs human review" for unclear items.
A:
[TEXT]
B:
[TEXT]

Try it with fake data. Two fictional coverage blurbs.

Check it: No fabricated coverage; agent verifies.

27. Claims process — plain language (from firm FAQ)
Rewrite our FAQ answers into a short claims "what happens next" handout. Use only provided answers. Flag gaps as questions for our team / compliance.
FAQ:
[PASTE]

Try it with fake data. Sample FAQ about contacting agency first, timelines TBD by carrier.

Check it: No carrier rule invention.

28. Appointment reminder SMS/email
Write 3 variants (email, SMS ≤160 chars, voicemail script) reminding [NAME] about appointment on [DATE] at [TIME] regarding [TOPIC]. No advice content.

Try it with fake data. NAME=Morgan Ellis (fake); DATE/TIME sample; TOPIC=renewal review.

Check it: Opt-out/compliance for SMS — firm policy / compliance officer to confirm.

29. Referral thank-you note
Draft a short thank-you for a referral. Warm, professional, no exaggeration about services. Placeholders for names.

Try it with fake data. Referrer and new client fictional first names only.

Check it: Gift policy not discussed unless firm provides rules.

30. Meeting notes → follow-ups
From notes, list follow-ups with owners. Draft one email to the client with placeholders for quotes/numbers.
NOTES:
[PASTE]

Try it with fake data. Sample review meeting notes.

Check it: Numbers only if in notes.

31. Skeptical review of marketing blurb
Review this blurb for overclaims, absolute language, and unclear terms. Suggest safer rewrites without inventing new offers.
BLURB:
[PASTE]

Try it with fake data. "We always find you the lowest price" type bad blurb (sample to fix).

Check it: Marketing/compliance review required before use.

32. Internal training quiz from handout
Create 5 multiple-choice questions from this internal handout to train new CSRs. Include an answer key. Do not add facts not in the handout.
HANDOUT:
[PASTE]

Try it with fake data. Office hours + portal FAQ.

Check it: Answer key matches source.

33. Carrier email triage labels (draft replies)
Given these email subject lines and snippets, suggest a category label and a draft reply from templates. Categories: [LIST]. Do not auto-send language — drafts only.
EMAILS:
[LIST]

Try it with fake data. Sample subjects: billing question, COI request, claim status.

Check it: Human sends; sensitive items flagged.

34. Voice card for agency emails
From these sample approved sentences, extract a voice card: tone words, phrases we use, phrases we avoid.
SAMPLES:
[PASTE]

Try it with fake data. 3 short approved sample sentences from firm.

Check it: Voice card reviewed by principal.

Mortgage and real estate

35. Listing description — 3 tones
Using ONLY these feature bullets, write 3 listing description variants: factual, warm, and brief. Avoid exclusionary or fair-housing-risk language. Do not invent amenities.
FEATURES:
[BULLETS]

Try it with fake data. 123 Birch Lane sample features.

Check it: Fair housing review by human; no invented sqft.

36. Buyer status update series
Draft a 3-email status update series for a buyer transaction using milestones [MILESTONES]. Leave dates as placeholders. Calm tone. No promises about approval or closing.

Try it with fake data. MILESTONES=application received, docs requested, appraisal scheduled (sample).

Check it: No credit/underwriting advice.

37. Document request checklist
Create a friendly document request checklist for [TRANSACTION_TYPE] from this internal list. Explain why each item is needed in one short phrase if provided; otherwise ask me.
LIST:
[ITEMS]

Try it with fake data. Pay stubs, ID, bank statements (sample mortgage docs).

Check it: List matches lender requirements as provided by human.

38. Open house follow-up
Draft a follow-up text and email after an open house. Mention property [ADDRESS] only as given. Invite questions. No pressure tactics.

Try it with fake data. ADDRESS=123 Birch Lane (fake).

Check it: TCPA/SMS policy — compliance/firm to confirm.

39. Meeting notes → task list for transaction coordinator
Turn these notes into a TC checklist with owners and TBD dates when missing.
NOTES:
[PASTE]

Try it with fake data. Sample contract-to-close huddle notes.

Check it: No invented contingencies.

40. Explain closing timeline (from provided steps)
Explain this closing timeline in plain English for a first-time buyer using only the steps given. Ask 3 clarifying questions first if gaps exist.
STEPS:
[LIST]

Try it with fake data. Sample steps with placeholders.

Check it: Not legal advice; brokerage review.

41. Skeptical review of property blurb
Flag any absolute claims, unverifiable superlatives, or potentially sensitive language in this blurb. Suggest safer alternatives without adding new amenities.
BLURB:
[PASTE]

Try it with fake data. "Best schools / perfect for young families" style risky sample.

Check it: Fair housing awareness — human/legal review as needed.

42. Vendor intro email
Draft an intro email connecting [CLIENT_ROLE] to [VENDOR_TYPE]. Neutral tone; no endorsement beyond firm's allowed language [ALLOWED_LINE].

Try it with fake data. CLIENT_ROLE=buyer; VENDOR_TYPE=inspector; ALLOWED_LINE=provided by firm.

Check it: Follow firm vendor policy.

43. Weekly pipeline summary (internal)
Summarize this pipeline list into: new, in-process, stuck, closing soon. Do not invent statuses.
PIPELINE:
[LIST]

Try it with fake data. Fictional deals with statuses.

Check it: Internal only.

44. Client education: next steps email
Write a next-steps email from this checklist. Numbered. Encourage questions. No rate or approval predictions.
CHECKLIST:
[LIST]

Try it with fake data. Sample pre-contract steps.

Check it: Numbers/dates only if provided.

Operations

45. Rewrite internal announcement
Rewrite this internal announcement for clarity and kindness. Keep facts. Max [N] words.
DRAFT:
[PASTE]

Try it with fake data. New AI tool access instructions (sample).

Check it: IT facts unchanged.

46. Meeting notes → company action list
Produce decisions, actions (owner/date), and parking lot from notes. No invented owners.
NOTES:
[PASTE]

Try it with fake data. A few fake huddle bullets: reviews due, a software question, and who owns the follow-up.

Check it: TBD when missing.

47. SOP draft from bullets
Turn these bullets into a simple SOP with Purpose, Steps, Owners, Exceptions. Ask questions if critical gaps.
BULLETS:
[LIST]

Try it with fake data. How we schedule annual reviews (sample).

Check it: Ops owner approves before publish.

48. Inbox triage categories + draft replies
Categorize each message snippet into [CATEGORIES] and draft a reply using tone [TONE]. Flag anything sensitive for human-only handling. Drafts only — no auto-send.
MESSAGES:
[LIST]

Try it with fake data. Categories: scheduling, documents, billing, other.

Check it: Sensitive → human; firm policy on automation.

49. Calendar hold + agenda email
Draft an email proposing times for [MEETING] with agenda bullets [AGENDA]. Offer 3 time options as [OPTIONS].

Try it with fake data. MEETING=PACE 30 check-in; sample options.

Check it: Timezone clear.

50. New-hire checklist plain English
Rewrite this new-hire checklist so a nervous new employee can follow it on day 1. Keep all required steps.
CHECKLIST:
[LIST]

Try it with fake data. Badge, laptop, tool logins sample.

Check it: Security steps not weakened.

The Don’t Paste test

Would you be all right if this went to the wrong email address? If not, don’t paste it. Use “Client A” and “$X,” or ask your compliance officer. The full list is on the data safety page.

Want this taught to the whole team?

The prompts are the start. A workshop is where a reluctant team practices them together. The path is on the learning page.

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